Recruitment is a challenge for many organisations, especially those with hiring peaks or ongoing, year-round hiring. Managing applications across multiple external platforms, dealing with fragmented workflows, and enduring lengthy review and approval cycles often turns hiring into a complex process that can stretch over months for certain roles, with a direct impact on the organisation.
Having a tool that covers the entire journey, from opening a vacancy to onboarding a new hire, can make all the difference. That is exactly what the Talent Acquisition solution that Holistic Data Solutions has developed on monday.com is designed to do. This module enables end-to-end recruiting management in a centralised way, tailored to each company and with a high level of automation, as we explain in this article.
The recruiting challenge and the impact of inefficient hiring processes.
When a company hires continuously (more than 60 people a year) or goes through periods of high-volume hiring (due to temporary needs, seasonality or headcount growth), recruitment can become both an operational and strategic bottleneck.
Most vacancies are posted across different external job boards, on social networks such as LinkedIn, or managed through agencies. Without a centralised environment for this work, tracking something as critical as candidate management becomes significantly harder, leading to inefficiencies, lack of traceability and a poorer candidate experience.
In this sense, hiring timelines can range from 4 to 6 weeks in the fastest processes (such as technical roles in technology sectors) to 8 to 12 weeks in slower cases (such as in the healthcare sector, where thorough verification is required).
This inefficiency in hiring processes translates into a silent cost increase that many organisations overlook: recruiters spend more hours on each process, vacancies remain open longer, pressure increases on existing teams, productivity declines and project delays can occur.
The goal of monday.com’s Talent Acquisition solution, developed by the Holistic Data Solutions team, is to overcome these challenges and deliver a continuous, visible, connected and automated workflow that reduces time and errors, allowing HR teams to focus 100% on talent, not on administrative workload.
An integrated solution for the entire recruitment process.
Talent Acquisition (monday.com) covers the full hiring process, from creating a job opening to onboarding, streamlining multiple tasks that shorten timelines and reduce the burden on HR teams throughout the process, as outlined below.
Vacancy creation and approval.
The first stage of any recruitment process is creating the vacancy. This solution allows anyone in the company to request a vacancy from the HR department via a form in monday.com.
That form triggers a configurable approval workflow: number of openings, estimated cost, approval owner, and so on. Once approved, the vacancy can be automatically published to portals such as LinkedIn or InfoJobs (or any others the company uses) directly from the platform.
Pre-candidate management.
One of the major advantages of this solution developed by Holistic Data Solutions is its pre-candidate capture mechanism: the published job post includes a QR code or link that the candidate scans or clicks to access a form.
That form collects the fields deemed necessary (years of experience, skills, languages, location, etc.) and allows the candidate to attach their CV. This information is automatically captured in a monday.com board, giving the recruitment team a centralised view of pre-candidates, regardless of which external platform they came from.
In addition, automatic rejection rules can be configured (for example, fewer than 3 years of experience, different location, etc.), or monday.com’s AI can be used to analyse CVs and apply filtering criteria.
For rejected candidates, the platform can automate thank-you or rejection emails (something candidates always appreciate) without any manual intervention.
Advanced candidate management.
Candidates who pass the first screening move to another monday.com workspace board. Here you can apply rule-based automatic scoring, set up additional automated interview rounds (with owner assignment, scheduling and reminders), manage hiring approvals and automatically generate the offer letter.
In addition, and this is another key aspect, all candidates are stored within your own internal system (a database that can be reused for future roles) without relying exclusively on external job boards.
Automated onboarding.
Once the candidate has accepted the offer and joins as an employee, the process continues.
You can define an automated onboarding workflow that requests the required information from the new employee (ID document, bank details, documentation, etc.), generate internal requests for the IT lead or the logistics manager (for example, to request a laptop, an additional monitor, a company car, etc.), and maintain a tracking board for onboarding tasks involving HR, Occupational Risk Prevention, the new hire’s manager, and others. All within a single monday.com environment.
Benefits of the Talent Acquisition solution.
Holistic’s Talent Acquisition solution offers several benefits:
- Digitisation of multiple scattered processes in a single environment, covering every phase: vacancies, pre-candidates, candidates and onboarding.
- Elimination of offline Excel sheets and dozens of email-managed lists, reducing analysis time and potential manual errors.
- An agile, cost-effective solution compared to complex and expensive HR management suites.
- 100% adaptable to each company’s specific needs, from customised approval workflows to filtering rules, posting to specific portals or integrating with the company’s existing systems.
We help you optimise your recruiting process.
Talent management can no longer depend on scattered spreadsheets, endless email threads or manual processes with no traceability. With the Talent Acquisition solution built on monday.com, you can unify vacancies, applications and onboarding, and collaborate across departments in a single, visual, agile and adaptable environment.
At Holistic Data Solutions, we work to equip companies with the best customised solutions tailored to their needs. As official monday.com partners, we support implementation, customisation, integration and ongoing guidance to ensure monday.com solutions fit your organisation’s specific requirements.
If you would like to explore how this solution can be adapted to your company, improve your hiring workflows and save time, cost and errors, get in touch with us. We will be happy to support you in the digital transformation of your talent management process.
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